Ask yourself a question. Are your incoming jobs being processed in the fastest and most efficient way – and if not, why not? For larger companies there are probably effective workflows in place which remove much of the human element and flag up errors. But, for smaller sign-makers and display producers, incoming data probably comes in from a variety of sources and in a hotchpotch of formats so that everything needs manual intervention and checking before it can be moved on along the processing chain.

Users with one or two machines are probably well versed in knowing exactly which data is best suited for a particular output device. Experience will show that, in most cases, a glance at an incoming file can determine its suitability for a given application and how much work will need to be done on it prior to processing.

Efficient file processing combines accuracy of throughput with the minimum of time. Dissecting the effectiveness of time will break it down into the separate elements of job production, the weight of responsibility of the staff involved, and the duration of error-correction, profiling, RIPping, printing and the bit that should never be forgotten, the finishing.

Don't keep anyone in the dark when it comes to file processing

A PSP can have streamlined workflow parameters in place but the entire process often starts on the customer's side; educating those whose orders you rely on can go a long way towards achieving greater efficiency. But, although many sign-makers and display producers have pages on their websites offering a walk-through in terms of file submission, many handling the origination still are uncertain about the best way to deal with these instructions.

Web-to-print options are increasing, and most are fine-tuned to simplify uploading files to the print company. But even the most stringent of checks at the submission stage can still let slip problems which need manual correction before they're allowed into the workflow.

Users with print engines that are up and running all day, every day, have more crucial requirements for file-handling efficiency as any delay and error can cost money. These principles should also apply to businesses whose machines are not being worked to capacity because, in simple terms, the more data that can be processed the better return on the platform's investment.

Automating workflows is becoming commonplace in PSPs of all sizes but, before they can become truly effective, it's important that everyone knows the parameters required in format terms and file sizes. And, because jobs tend to start at the customer end, it's vital that these people are included in operational strategy and functionality.